Board Members in Attendance: Rick Bryant, Tim Holverson, Bob Newton, Jim Stogsdill, Rod Bremby and Jerry Sherman

Rick Bryant called the meeting to order at 6:40 PM.  Rick Bryant recorded minutes.

 

1.                  Review and approval of April meeting minutes

The May meeting minutes were reviewed and approved by a 6-0 vote.

2.                  Airport Manager's Report  - Debbie Van Saun

Sanitary Sewer System Study

Report and permit application has been submitted to KDHE.  Awaiting their response.  Met with KDHE and B&V staff on 5/17 to discuss the delay.  Mayor Hack sent a letter last week to Karl Mueldener seeking his intervention on getting a response.

 

AIP Project – Phase II

Bid opening for Schedules I, II, and III set for August 13, 2003.  Awaiting       results of bid for application for grant.

T-Hangars project

Contract with Landplan on City Commission agenda for 8/6/02.

 

Conservation Project

Request to plant native grasses in the recently acquired farmland south of the airport for the new safety area. Alternative farming method would incorporate plantings of native grasses to enhance soil conversation. Recommendation was to allow tenant to proceed with plans and allow city staff to monitor to avoid conflicts with fowl and planes.

 

 

Roof Replacement Project

Project underway and should be finished before middle of August.

 

3.                  FBO Report – Lloyd Hetrick

Lloyd Hetrick expressed thanks to Board and city staff for cooperation and support for June open house at airport. Hetrick estimated crowd attendance during the 6 hours at 1,000. Hetrick Aircraft developed relationships with approximately six new flight instruction candidates. The next focus for the airport is September 29^th’s NASCAR race, and continued recruiting of teams to the airport.

4.                  Procedural review, discussion and vote on By-Law Changes

The Board reviewed again the suggested changes in the By-Laws as prepared by Debbie Van Saun. Upon review, the Board voted 6-0 to amend the By-Laws.

Immediately after the vote on the By-Laws, the Board decided to conduct election of Board officers. The following officers were elected to a one-year term beginning with the August 1, 2002 meeting:

            Board Chair -             Rick Bryant

            Board Vicechair -      Jim Stogsdill

            Board Secretary -     David Downing

5.                  T-Hangar RFP Update and Rent Structure

The Board received a more detailed briefing on the T-Hangar RFP from Debbie Van Saun, and received an engineering presentation from C.L. Mauer, LandPlan Engineering. More than a dozen local prospective renters attended this session.

Mr. Mauer presented project plans to the Board that detailed the layout of the development area involved, and received input from the Board and public on potential design changes that would enhance the function and safety of the development.

It was discussed that a project timeline could look like this:

l 8/6/02 - Landplan will submit site plan to start the planning/review process

l8/20/02 - should start getting staff comments back to Landplan

regarding stormwater, utilities, public works, etc. review; CL will

begin to finalize design, bid documents, etc.

l9/3/02 - site plan will be on CC agenda for approval

l9/10/02-design and bid documents completed and project will be on CC agenda to set 9/24/02 bid opening date

l9/24/02 bids are opened and work begins on finalizing rent

structure, based on bid prices and financing costs (we'll work with Ed Mullins and the Board on this-might require a meeting)

l10/01/02-assuming all is well up to this point (i.e. we get good bids), CC meeting will include the following: recommendation to award bid to low bidder; recommendation to set rental rates for new t-hangers at $???/month; commitment from Board to market the units to the waiting list so that while construction is underway, deposits and leases arebeing collected for the 20 units

 

Another discussion point of the presented development was the assignment of street names for three new streets that will be created. Debbie Van Saun advised the Advisory Board of their options to become involved in the naming process. The Board agreed to take up this discussion at the October board meeting.

After the LandPlan presentation, extensive discussion centered on proposed rental rate structures for the 20 units. The Board listened to public comment regarding rate structures from neighboring airports, and the need to remain price competitive.

The Board deferred action on a rent recommendation to the City Commission until its October Board meeting.

6.                  Airport Security Fencing/Apron Gate design study

Bruce Liddel, a member of the Board’s subcommittee, asked to address the Board with information regarding security fencing options. Mr. Liddel introduced Gary Malberg, Malberg Electric, as a local contractor with extensive experience in security fencing installation.

A handout was distributed to Board members that illustrated various styles, functions and price ranges of security gating applications. Mr. Malberg shared his experiences with gating applications in this area, and potential applications on the airport that would be cost effective, and easy to operate / maintain by staff.

The Board deferred action on this topic until a later meeting date.

7.                  Next Board Meeting

The Next Aviation Advisory Board will meet on September 19, 2002 at 6:30 PM in the Airport Pilot lounge.

8.                  Meeting Adjournment

The Meeting adjourned at 9:45 PM.