Board Members In Attendance: Rod Bremby, Rick Bryant, Dave Downing, Jerry Sherman and Jim Stogsill

Rick Bryant called the meeting to order at 6:45 PM.

David R. Downing recorded minutes.

 

1.                  September Board Meeting Minutes

The September Board Meeting minutes were reviewed and approved.

2.                  Airport Manager's Report – Debbie Van Saun

 

A.     Sanitary Sewer System Study

Black & Veatch authorized by CC to proceed with the NPDES permit application process for contained wetlands treatment alternative.

 

B.    Survey/Platting/Storm Water Management Plan

All aspects completed.  Waiting for Planning Department staff to file survey documents with County.  

C.    AIP Project

Contractor underway. Receiving weekly project construction reports from Land Plan resident engineer. 

D.    NASCAR Weekend

Sounds like a successful weekend for visitors and users of the Airport.  Kudos to City staff, board members, and Lloyd and his staff for all the planning efforts and hard work to pull it off.  .

 

 

E.     DreamWings facility

RFP sent out and deadline for responses set for 10/15/01.  Suggest a review of the responses at November’s Board meeting.  The Board agrees to put the review of the proposals on November Board Meeting as main agenda item and forward recommendation of prospective tenant to CC immediately.

 

F.     2002 Budget

·        Dream Wings paid a total of $63,732.79 in rent and late penalties during their tenure at the Airport.

·        2001 flowage fees budgeted: $2500

·        2001 flowage fees collected YTD: $3,631.87?

·        2001 agricultural lease revenue budgeted: $17,168.30

·        2001 agricultural lease revenue collected YTD: $6,824.00

·        2000 agricultural lease revenue collected: $17,168.30

 

Notes: Rent from Hetrick and t-hangars goes into bond/interest fund to pay off debt for those buildings.  Rent from Dream Wings facility earmarked for re-modeling construction costs.  Flowage fees go to General Fund revenue for annual operational costs for airport.  Agricultural lease revenue goes into Airport improvement fund for major improvement projects.

 

G.    Terminal Roof

Bids came in over budget. Adjustments being made to specs & plans are to re-bid this month.  $60K budgeted; bid $96k  Re-bid Possible.

 

H.    Review Underway

T-Hangar Lease conditions and payment records are currently being reviewed.

I. Airport Parking Restriction

The No-Parking restrictions during the NASCAR Weekend were done using a 90-day temporary permit.  If the Board feels that they would recommend these restrictions became permanent, the Board needs to act by making a formal request.

Board Action:    A motion was made, seconded and adopted to request the current no-parking signs be made permanent.

 

J.      Representation on Kansas Aviation Council

The Kansas Aviation council requested that the Lawrence Aviation Advisory Board appoint someone who would participate on Council committee activities.  David Downing volunteered to fill this position for the Board.

2.      FBO Report

A. Construction Status

Lloyd indicated that work on the ramp was going well and it should be done    prior to the KU-Missouri Football weekend

B.    Report on NASCAR Weekend

Lloyd reported that 16 business class team or owner jets operated out of the Lawrence Municipal airport.  These aircraft were associated with racing teams or owners.  An additional seven smaller aircraft operated by race fans also used LWC.  These aircraft purchased more than 5,000 gallons of fuel during the race week of Wednesday through Sunday. This total is almost 50 percent of an average month’s fuel sales for Hetrick Aircraft.

There were a few problems associated with the interaction of the pilots with the FAA.  One involved the announcing of a NOTAM related to the status of the ongoing LWC construction was only announced through the Wichita FAA.  The second issues involved the delays experienced by the pilots when they tried to get clearances from the Kansas City Center before departure.  Lloyd felt that these issues could be eliminated before the next race weekend.  Lloyd also felt that LWC should try to get a portable tower for the airport for future race weekends.  Finally, Lloyd would like the board to address the possibility of getting security fencing for the airport.

Board recommendation: 

The Board recommended that these issues could be alleviated if LWC could establish a permanent connection with the Kansas City Center.  The Board recommended that the city start discussions with the FAA to have such a link established.

 

 

 

 

C.    Plans for Airport Open House

Lloyd has plans to hold an Airport Open House that would highlight recent changes at the airport including the recent construction and the Pilot School facilities. After some discussion, Lloyd decided to have a general airport Open house next Spring and invite all airport stakeholders to participate. The Board offered to help with the organization and operations of the Open House.

3.         Board Discussion & Actions

A.     T-Hangars

The Board discussed the need for additional T-Hangars and creative ways to finance their construction.  The Board agreed that all of the hangars in the local area are full and there is a demand for additional hangars.  With the need firmly established, the next item of discussion was ways in which the construction of the hangars could be financed.  Rick Bryant was able to secure from Cornerstone Construction a preliminary straw-man analysis of a Lease-Buy Back arrangement.  The board felt that this type of arrangement looked very promising and requested that the idea be discussed with the City Financial Director.  Debbie agreed to start these discussions.

B.    Pilots’ Lounge Committee Report

Jerry Sherman reviewed the preliminary plan for renovating the empty office at the terminal to create a Pilot Lounge.  His rough estimates indicated that $1,500 in materials plus the cost of labor would be required.  The board asked Jerry and his committee to provide a more complete estimate of costs and a more formal presentation at the November Board Meeting. Debbie Van Saun indicated she would ask Steve Bennett, of Public Works, to attend the November meeting and provide input to labor issues associated with this project.

C. Potential New Airport Tenant

Rick Bryant briefed the board on the status of Gold Circle Entertainment’s interest in constructing a 100x100 hangar at Lawrence Municipal Airport.  This would start with a 100 ft x 100 ft hanger.  The board felt this was an excellent opportunity for LWC and recommended that the City actively pursue this opportunity.

D. Next Board Meeting

The next Aviation Advisory Board meeting will be held on Thursday, November 1, 2001 at 6:30pm in the Pilots’ Lounge.